Equipment Costs for Commercial Vehicle Electronic Credentialing (EC)/Administration

Note: Equipment list adjusted to 2014 dollars. The date in parentheses under the capital cost value and O&M cost value represents the dollar year from which the cost value was adjusted. All costs are in $K.

Unit Cost Element IDAS# Life (years) Capital Cost $K, 2014 Dollars (Year) O&M Cost $K/year, Dollars (Year) Description
Computer network server for EC 4 4.00 - 29.40 (2004)

Each.

Personal computer (desktop or laptop) for EC administration 4 0.90 - 2.00 (2005)

Each.

Supplies and materials for EC outreach, internal and external publicity, training, other deployment support 1.00 - 21.10 (2003)

Per state, consumables for publicity, training, and other deployment support.

Bar code readers for law enforcement for EC 0.30 - 0.40 (2004)

Each.

EC software purchased for back-end admin 5 42.70 - 79.00 (2004)

Per state, for database management and data processing or reporting.

EC software purchased for front-end interface 5 78.00 - 281.00 (2005)

Per state, for user interface and data entry. Depending on the functionality of the interface being developed, the cost could be much higher or much lower than the range shown.

State employee labor for new EC software development 81.00 - 280.00 (2005)

Per state. For states also reporting hours, FTEs ranged from about 0.2 to 2.6 FTE. Depending on the functionality of the system being developed, the dollar cost could be much higher or much lower than the range shown.

State employee labor for new EC hardware configuration 2.90 - 14.40 (2003)

Per state, after original hardware installation.

Contractor labor for new EC software development 180.00 - 1083.00 (2003)

Per state. For states also reporting hours, FTEs ranged from about 1 to 3 FTE. Depending on the functionality of the system being developed, the cost could be much higher, or much lower than the range shown.

Contractor labor for new EC hardware configuration 3.80 - 7.40 (2004)

Per state, after original hardware installation.

Labor for existing (legacy) credentialing system interface and/or modification 13.90 - 46.30 (2004)

Per state, includes state employees, contractors, vendors. For states also reporting hours, FTEs ranged from about 0.1 to 0.4 FTE.

Labor for EC training 6.00 - 14.40 (2003)

Per state cost to state agency. Examples: Start-up workshops, training and publicity materials for administrators, law enforcement, and PRISM carriers.

Other start-up labor costs 12.00 - 48.00 (2003)

Per state, includes CVISN system architect, EC feasibility study; OS/OW permitting, program queries, IFTA/IRP program staff, maintenance, miscellaneous A&E, hardware, software, planning and facilitation, training and travel.

Membership fees paid to IRP Clearinghouse (annual) 10.00 - 18.80 (2004)

Per state, fees set by clearinghouse pro rata, based on registered power units per state.

Annual fees to IRP EC admin (back-end) 14.20 - 81.10 (2003)

Per thousand accounts, for third-party administrator (e.g., VISTA, Polk).

Annual fees to IRP EC admin (front-end) 6.30 - 36.00 (2004)

Per thousand accounts, for third-party administrator (e.g., VISTA, Polk).

Recurring costs for EC outreach 0.50 - 0.90 (2004)

Per thousand accounts. Outreach includes marketing, promotional, attendance at trade shows, advertising, booklets.

State employee annual labor IRP credentialing 50.00 - 178.00 (2005)

Per thousand accounts, for legacy system (pre-CVISN) labor.

Contractor annual labor for IRP credentialing 6.90 - 18.50 (2004)

Per thousand accounts, for legacy system (pre-CVISN) labor.

Membership fees paid to IFTA Clearinghouse 1.00 (2005)

Per state, fees set by clearinghouse.

Annual fees to IFTA EC admin (back-end) 13.80 - 41.40 (2004)

Per thousand accounts, for third-party administrator (e.g., VISTA, Polk).

Annual fees to IFTA EC admin (front-end) 8.00 - 15.00 (2004)

Per thousand accounts, for third-party administrator (e.g., VISTA, Polk).

State employee annual labor IFTA credentialing 15.00 - 121.50 (2004)

Per thousand accounts, for legacy system (pre-CVISN) labor.

Vendor annual labor for IFTA credentialing 1.00 - 20.80 (2004)

Per thousand accounts, for legacy system (pre-CVISN) labor.

Other Unit Cost Elements -

Summary values under development