For this task, the research team interviewed agency contacts that have either implemented or are planning to implement CV deployments. In total, 11 individuals/groups representing different locations and projects agreed to participate in the study and were interviewed. All interviewees had experience in procuring CV equipment for demonstration or research purposes, some in partnership with local universities and transportation research centers, or as part of broader state or national initiatives, including the Signal Phase and Timing (SPaT) Challenge, the ATCMTD grant program, or the Connected Vehicle Pooled Fund Study. These agencies discussed their planned or implemented procurement approaches based on their own experiences. The participating agency contacts provided insight into those approaches and offered their views on best practices, challenges they faced or anticipated in their CV procurements, and future training and technology transfer needs. CV project managers noted that though procurement is a challenge, it is not an impediment to project success. The project managers interviewed by the research team noted that they generally had to work directly with the contracts office to ensure that RFPs and SOWs were written in a precise manner to ensure that the firms that were ultimately selected could complete the work successfully.
Select project challenges that were noted by interviewees were the FCC licensing process, lack of experience in contracting with large IT companies in state and city level projects, and broader limitations on procurement policy and its inability to meet an ever-changing and evolving technological landscape. Despite these challenges, CV project managers and stakeholders noted that none of the challenges were insurmountable. By utilizing both state and federal resources, along with assistance from their procurement/contracts office and consultant help, most projects have either been successfully implemented or are at least are beyond the design stage. Additional lessons learned, recommendations, and best practices can be found in the table below.