Adopt adequate and thorough procurement processes which cover purchases of both standardized commodity type equipment and highly complex integrated ITS components.
Silicon Valley Smart Corridor’s experience with procuring equipment for the development of an integrated freeway, arterial and incident management system.
- Be vigilant of contractor qualification and product performance in the contracting process. In the SVSC project, the purchase of the Trailblazer sign equipment was completed through the standard equipment bid process where cost constituted the primary selection criteria. The procurement contract was won by a small local firm with relatively little experience in producing this type of equipment. Although the equipment provided has met the minimum operating qualifications specified in the contract, other performance qualities limited the usefulness of the signs. Eventually the decision was made to replace the signs with products from a more established contractor.
- Ensure that the procurement process does not focus solely on cost as the basis for deciding on ITS equipment purchases. The SVSC project manager reported that the procurement process that was used to purchase standardized "commodity" type equipment was often inadequate for the purchase of highly complex integrated ITS components. As a result, changes were made to the procurement process due to the difficulties resulting from the Trailblazer sign purchase.
The initial SVSC procurement process, based primarily on cost, resulted in the purchase of Trailblazer signs that did not fully meet the needs of the project. Consequently, additional time and cost were expended to obtain equipment that provided the desired functionality. Due to these difficulties the procurement process was later modified to better serve the ITS procurement needs of project management.
This lesson suggests that different procurement processes should be used to ensure that purchase decisions for complex ITS components are not based solely on cost. The procurement process should include cost as well as other qualitative criteria (e.g., features, functionality, supplier qualification) to allow project managers to acquire equipment that best meet the needs of the project.
Author: Carter, Mark, et.al.
Published By: Prepared by SAIC for the USDOT FHWA
Source Date: 9/23/2003
EDL Number: 13897URL: http://ntl.bts.gov/lib//jpodocs/repts_te//13897.html
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Intelligent Transportation Systems > Freeway Management > Information Dissemination > Dynamic Message Signs
Intelligent Transportation Systems > Arterial Management > Information Dissemination > Dynamic Message Signs
Intelligent Transportation Systems > Traffic Incident Management > Information Dissemination > Dynamic Message Signs
Major Initiatives > Integrated Corridor Management Systems
Major Initiatives > Nationwide Surface Transportation Weather Observing and Forecasting System - Clarus
Major Initiatives > Emergency Transportation Operations
Other Program Activities > Amber Alert
Other Program Activities > Public Safety
Other Program Activities > Rural ITS Deployment
DMS, CMS, VMS, Changeable Message Signs, Variable Message Signs